Summary
An example of one of the most typical applications of Google Forms is the creation of a Google survey that can be sent to a group of individuals. Google Forms may be used for a wide range of other purposes, such as the submission of job applications, the registration of events, or the collection of contact information. Google surveys operate in a somewhat different manner: you have the ability to ask a number of questions and request a variety of replies, such as drop-down options, multiple-choice answers, and long-form responses.
how to make a google form?
The creation of a survey using Google Forms is a simple process, and there are several choices available for arranging the sort of answer you want to get, ranging from multiple-choice questions to checkboxes to a paragraph. You also have the option of choosing a location to save the answers for subsequent examinations. Along with Google Docs, Google Sheets, and Google Slides, Google Forms is included in the suite of tools that the corporation offers. Here is how to construct a survey that is effective.
Putting together a survey on Google?
In the beginning, Google Forms was a function that was integrated into Google Sheets. You may access forms either directly or via a file in Docs, Sheets, or Slides. Both options are available to you.
Some of the methods by which you may utilize Google Forms in order to generate a survey are as follows:
You may choose to use a blank form or a Google Forms template by going to docs.google.com/forms.
To create a blank form while using Docs, Sheets, or Slides, go to the File menu and choose New.
Select Tools > from the Sheets menu. It is possible to instantly attach a form to a spreadsheet by creating a form.
In the event that you do not want to begin the survey process from beginning, you might make use of a number of different Google Forms templates. Event Feedback, Customer Feedback, Exit tickets, and Course Evaluation are some examples of these types of feedback. All four of them are about gathering input, but you may modify them to meet whatever it is that you want to accomplish.
You have the ability to alter a template in the same way that you would edit a blank form, complete with the ability to change the title, questions, and color scheme.
The user interface is the same every time, regardless of whether you begin with a blank form or a template. There are tabs for your questions and responses located at the very top of the paper. After that, you will have the option to add or alter the title of the survey, as well as a description or instructions. In this section, you also have the option of adding a video or a picture that has hover text.
An accumulation of five symbols may be seen to the right of the questions. These symbols are as follows: Add question, Add title and description, Add picture, Add video, and Add section.
Everything that you have received up to this point is included on the Response tab. In this section, you can also turn off the Accepting answers option and add a message for users if you have adequate data. In addition, you have the option to remove all of the answers, download a CSV file, put them in a Google spreadsheet, opt in to get email alerts when new answers are added, and print them off.
The design of the survey may be customized by clicking the palette button located at the top of the page. After that, you will be able to make adjustments to the typeface, theme color, and background color. There is a preview button that looks like an eye that is located next to the palette. This button allows you to check how your survey appears and answer the questions to ensure that it is functioning properly.
The settings gear icon is located next to the preview button. These options include whether or not you will collect email addresses and whether or not respondents may submit more than one response.
Google Survey Question Options?
It is possible for you to choose the format of the replies that you will get for each survey question. You may add extra items to a blank form by clicking the plus sign on the right side of the form. Templates already have questions and response forms filled in, but you have the option to alter or remove any that you do not want. There are a variety of response types available, including multiple-choice, short answer, paragraph, checkboxes, dropdown, linear scale, multiple-choice and checkbox grids, date, time, and file upload. The default response type used is multiple-choice.
After you have selected the kind, you have the ability to further personalize it by adding alternatives such as dropdown menus or multiple-choice questions, including “other” as an option, and enabling or disabling more than one response.
You also have the option of selecting whether or not each row in the grid demands a response. For instance, if you are looking for feedback about a conference, you might create rows for each event and ask respondents to score each one individually. It is worthwhile to dive more into the settings for each different kind of query.
You have the ability to determine whether or not a response is necessary for each and every inquiry.
Adding Sections to a Google Survey?
You may add sections to your survey in order to split it up and prevent respondents from feeling overwhelmed by the plethora of questions it contains.
To add a section, you may do so by clicking the icon button that is located to the right of a question. This part will contain the question in question as well as all of the questions that come below it.
A distinct title and an optional description are assigned to each individual segment. Questions may be moved between sections by dragging and dropping them as necessary. More alternatives are available by tapping the menu with three dots in the upper right corner of the screen. These options include Duplicate Section, Move Section, Delete Section, and Merge with Above if you change your mind.
Can you add any follow-up questions?
If a user replies in a certain manner, you may want to consider adding follow-up questions to the survey. In the event that a survey respondent expresses satisfaction with the service they received from your company, for instance, you can request that they supply a brief explanation. In the event that they let you know that they are dissatisfied, you should ask them some follow-up questions in order to get to the bottom of the situation.
If you ask a user if they like eating fish, this is still another example. When they respond with a yes, you may go to the next question; but, if they respond with a negative, you can terminate the survey since the next questions will not be pertinent to the situation.
Adding a question that has a dropdown menu or multiple-choice options is the first step in accomplishing this goal. To go to the segment depending on the answer, tap the menu with three dots located at the bottom right of the screen.
You have the option of sending the responder to the next section, to any other section in your form, or to the Submit form to conclude the survey for that particular user. This is applicable to any multiple-choice or dropdown option.
Accepting Responses from Anonymous Users?
Surveys created using Google Forms are often anonymous by default. You may make it a requirement for respondents to fill out contact information as one of the survey questions if you are interested in learning the identity of the people who complete the survey. It is important to note that this will not prevent users from using false names or concealing their identities. You may also gather an email address, which is a mechanism for tracking answers, and you can activate this mechanism in the Settings menu. There is also this option on the page that displays the Send Form (see below). After that, you may also email a user a copy of their replies as a validation of their participation. It is only possible to use this option if you are sending the survey to a distribution group and not putting it on a website or other social media platforms.
Did you send out a Google Survey?
When you are satisfied with the appearance of your survey, verify the parameters before sending it out. You have the ability to restrict users to submitting just one answer, give them the ability to alter their response after it has been submitted, link to the results of the poll if you are conducting one, and modify the confirmation message that is shown after someone has submitted their replies.
When you click the Send button at the top of the page, you will see four options:
When sending an email, you must first click the envelope symbol and then enter the subject line, message, and recipient email addresses.
Pass along the link: To copy the URL to the form, click the symbol that looks like a link. A shortened URL that begins with goo.gl/forms is another option that is available to you.
Make it available on social media: Please choose the Facebook or X (formerly known as Twitter) icon shown on the right.
Incorporate it into a website: To make a copy of the HTML code, click the symbols that are larger than or less than. Alterations may also be made to the survey module’s width and height using this tool.
The Organization of Responses to Google Surveys?
At the very top of the answers tab, you will be able to see in a flash how many answers you have received.
Viewing the replies may be done in one of four different ways:
With regard to.
On a personal level.
Click the Summary button on a Google spreadsheet that has been downloaded as a CSV file to see the results broken down by question. Pie charts are used to depict multiple-choice questions, whereas bar graphs are used to represent any questions that require grids. Individual replies may be seen by clicking on the individual’s name.
On the same page, there is a green option that allows you to link the survey to a Google spreadsheet, whether it is a new one or old one. Additionally, if you are utilizing an existing spreadsheet, Forms will create a new worksheet tab that contains the replies to the survey.
Immediately next to that is the menu with three dots, which includes an option to save the data as a CSV file file.
How to Share Google Forms With Collaborators
In order to construct a Google Forms survey or questionnaire, you can add collaborators and modify their permissions according to the tasks that you want them to do. This allows you to get feedback from other people.
However, before you can add collaborators or editors to your form, you will first need to open the box. There are two methods that you may do this:
Choose the option to Add collaborators by clicking the three dots located in the upper right corner of the form.
You may add an editor by selecting the Add editor option on the bottom left of the screen after selecting the Send button at the top of the screen.
In the box at the top of the window that says “Add editors to (name of your survey),” enter the name(s), email address(es), or group(s) of the editors you want to add to your survey.
To modify the permissions, use the gear icon located in the upper right corner of the screen.
The next step is to tick the boxes for the things that you want to apply for for. When you are finished, tap the arrow on the top left to return to the previous page.
The drop-down box that is located underneath the General access option allows you to choose between Restricted or Anyone with Links. When you choose Restricted, the only people who will be able to view the content are the collaborators with whom you are sharing it.
Check the option to Notify individuals, which will send an email to your editor(s), and add a Message if you so like. This does not need you to do anything.
Additionally, when you pick the Editor drop-down box next to the individuals with whom you are sharing, you can be presented with an extra choice for Viewer. According to the definition of “viewer,” the individual would only have access to read the content, and they would not be able to make any modifications or contribute any new material.
When you want to distribute access to the form, choose Send.
What are the Ways to Distribute Google Forms to Respondents?
There are a few different methods that you may pass on your form after you have finished putting it together and are ready for other people to fill it out.
You may either copy a link to the form and paste it anywhere you wish, send a link to the form in an email, or get the code to embed it on your website. All of these options are available to you. You also have the option of immediately sharing the URL from the form in a post on Facebook or X (which was previously known as Twitter).
Choose the Send button located in the upper right corner of the form to begin using any of the available sharing methods.
Should I Send an Email with a Link to the Form?
A link may be sent straight using Google Forms if you so want.
In the box that displays the Send Form, pick the Email tab.
In the “To” section, you should provide the email addresses of the people that responded.
adjustment the Subject, which is set to the name of the form by default. This is an optional adjustment.
You should finish the message that you wish to include in the body of the email.
If you wish to send the link together with the form in the email, you will need to tick the option that says Include form in email.
On the bottom right, choose the Send option.
In the event that your form contains a question about uploading files, the option to include the form in the email will be grayed out.
Would You Like to Copy a Link to the Form and Paste It Anyway?
Sending the form to anybody is as simple as sending them a link to it.
In the box that displays the Send Form, pick the Link tab.
Within the Link area, you will be able to see the URL for your form.
After you have copied the URL, you should tick the box that says “Shorten URL” to shorten it.
When you are ready, pick the Copy button, regardless of whether you are using the full URL or the shorter one.
Your clipboard will be updated with the URL, and you will be able to paste it anywhere you choose.
Get the Embed Code for Your Blog or Website?
With the help of the embed code, you will be able to show the form directly on your website.
In the box that displays the Send Form, pick the Embed tab.
In order to personalize the dimensions of the box that contains the form on your website, you may do so by entering the width and/or height of the box in the appropriate fields. Following that, the code will be modified for you.
When you are finished, click the button that says Copy.
After this, the HTML code will be copied to your clipboard, where you may then paste it into your website.
Share on Facebook or X
It goes without saying that social media is the way to go if you want to communicate with the greatest number of people.
To send the form, pick either the Facebook symbol or the X icon located on the right side of the window. These symbols will appear on the screen regardless of the tab you are currently visiting.
When requested, sign in to the social networking site that corresponds to the invitation.
Your message should then be finished and posted in the same manner as you usually would.
To restrict responses to Google Forms?
Unfortunately, Google Forms does not enable the option to schedule forms or restrict answers in its native version. Nevertheless, with the assistance of the Form Notifications add-on for Google Forms, you will have no trouble incorporating this capability into your forms. The primary purpose of the add-on is to send replies to Google Forms in the form of an email message; however, it also contains capabilities that allow you to schedule Google Forms and restrict the number of responses.
In order to install the Forms add-on, go to your Google Form and choose the add-ons menu (it is represented by an icon that looks like a puzzle).
You may access the options panel by selecting Email Notifications > Open App > Options > Limit Google Form Responses from the menu. This will bring up the screen that is seen above. This is the section where you can simply regulate when your Google Form may be submitted and how many individuals can submit it.
After a certain number of responses, the form should be closed.
Within your Google Form, you have the ability to select the maximum number of answers that it should allow. After the form has been filled out and received the required number of replies, it will automatically shut itself, and any more responses will not be accepted further.
Furthermore, you have the option of defining a personalized message that will be shown whenever an individual opens your closed form.
2. Close the form till a certain date and time has passed
When your Google Form should be closed to new answers, you have the ability to define the specific day and time that this should occur. On the day and time that you have set, the form will automatically shut itself, and any additional replies will not be considered into consideration.
In addition, you have the option of specifying an open date, which will cause your Google Form to open automatically on the day that you have chosen. When it comes to event registration forms, this might be helpful in situations where the registrations should only be made available to the general public on a certain day.
3. Establish a recurring schedule for opening and closing the form
You are able to quickly set up a repeating schedule, and you may restrict the availability of your Google Form to just certain days and during certain hours. The sample that was just shown demonstrates that the form is only accessible during the daily hours of 11:00 AM to 3:45 PM.
It is written in Google Apps Script that the Form limiter is available. You may locate the source code on Github in the event that you want to implement your own form limiter application.
Do You Know These Important Facts?
The closing date or the response limit will determine which of the two conditions is satisfied first, and the form will shut depending on which of the two.
All of the timings that are given are in the local timezone of the browser associated with the user who is establishing the schedule and restrictions for the form.
It is possible that the actual opening and closing timings of the form may vary from the times that you have chosen by around thirty minutes due to the technical limits that are imposed by Google add-ons.
Once you have opened your Google Form, go to the Response page and clear the Accepting answers option. This will allow you to manually dismiss your Google Form for any additional answers that may be received. Checking the box next to the Not Accepting Responses option will allow you to re-open the form at any point in the future.
The replies to my Google Form are being shared; how can I do that?
Launch the Google Form that you want to share, go to the Responses tab, and then click the Google Sheets icon located in the upper-right corner of the screen. At this point, pick Share from the menu located in the upper-right corner of the Google Sheet. When asked, add the individuals whose comments you want to share, and then select Send.
In my Instagram stories, how can I post a Google Form that I created?
Followed by opening Instagram and creating a new story, copy the URL and paste it into your Google Form. Choose the link symbol, which is shaped like a chain and is located in the top-right corner of the screen. After that, pick the plus sign (plus URL) and either paste or type in the URL to your form. To complete the process, use the Done button located in the upper-right corner.
