Summary
If you are interested in getting in touch with your partner or if you are a member of a friend group that is really well organized and you are curious about how to share your Google Calendar, you have arrived at the correct spot.
how to share a google calendar
Sharing your Google Calendar with another person allows them to see your calendar without the need for any time-consuming back-and-forth communication, which is a savior for those who are always on the go. It is important to make sure that you are aware of the various degrees of access before you participate in this intimate phase of a relationship.
If you provide someone with complete access to your calendar, they will be able to react to invites, create and amend events that have been shared with you, and even remove events or share your calendar with another person. In the event that you feel that this is offering someone an excessive amount of trust, you have the ability to specify separate access permissions for distinct individuals.
Once that is out of the way, let’s get down to business.
In the first step, open Google Calendar on your own computer.
Be sure that you are using Google Calendar on your desktop computer since this feature is not available on the mobile version of the Google Calendar app.
Go to “My calendars” in the second step.
On the left-hand side of the website, you will discover this particular section. Through the use of the down arrow, you may expand your calendars and locate the calendar that you want to share with others.
3. Move your mouse pointer over the calendar that you want to share.
The symbol that looks like three vertical dots will appear next to the name of the calendar while you are hovering over it. This will allow you to share the calendar with others. You can access the settings and sharing options by clicking on this button.
Find the part that says “Share with specified persons” in the fourth step.
When you are on the settings page, scroll down until you find the section that says “Share with particular persons or groups.” After that, choose “Add persons.”
Add the individual’s email address as the fifth step.
When you click the “Add persons” button, a pop-up window will appear and ask you to add the individuals with whom you want to share your calendar. Start entering their name if they are already in your contacts, or manually input their email address if they are not automatically included. Regardless of the circumstances, their email address will be entered into this field.
Please take note that this is the section in which you may modify the permissions for access. The permissions list is arranged from most limited to least restricted, and the last option provides users with complete access to all features (including the ability to create, delete, and modify events, among other things).
Step 6: Send the message.
Following the selection of your access rights, click the “Send” button. To verify that they are authorized to view your calendar, the user will be sent an email with a link.
Delete access to your Google Calendar or make it public in the seventh step.
Please ensure that the “Make available to public” box is checked under the “see permissions for events” section of your Google Calendar. This will allow anyone who has the link to see your calendar. At this point, you have the ability to copy the URL to your calendar into your clipboard.
In order to revoke access, return to the section labeled “Share with particular persons or groups” and click the “X” that is located next to the appropriate user.
How to add Outlook Calendar to Google Calendar
If you add your Outlook Calendar to your Google Calendar, you will only need to glance in one spot to keep track of all of the activities that are scheduled to take place in the near future. There’s no need to go back and forth between your Google Calendar for personal organizing and your Outlook Calendar for work-related chores and events if you’re always switching between the two!
You have the ability to export your Outlook Calendar to your Google Calendar at regular periods, which is useful for those whose schedules do not vary much after they have been established. As an alternative, if you are searching for a solution that can automatically synchronize your calendars, you may want to consider using a third-party application or even the mobile app for Microsoft Outlook.
The following is an explanation of how to combine your Outlook Calendar with a Google Calendar using each of the three approaches.
The first method involves transferring your Outlook calendar to your Google Calendar
Exporting your Outlook Calendar using an ICS link is the most typical method for importing it into your Google Calendar on your Google account. Adding a one-time snapshot of your Outlook Calendar to your Google Calendar is the most significant drawback of this approach. This means that you will have to repeat the procedure each time in order to see any new events or modifications to other events that have already been added to your Google Calendar.
This is an alternative that might be considered if your schedule, whether it be weekly or monthly, is predetermined. If, on the other hand, your timetable is always shifting, you may want to consider using one of the other two approaches instead.
The first step is to locate the login page for Outlook and then sign in to your account.
Next, locate the gear icon in the upper right corner of the screen and click on it.
The next step is to choose Shared calendars from the menu that appears after clicking Calendar.
Move down to the bottom of the page and look for the area that says “Publish a calendar.” Choose the calendar that you want to export, choose the permissions you want to use, and then copy the ICS link.
After you have copied the URL, go to the fifth step, which is to access your Google Calendar and ensure that you log in.
Step 6: Locate the heading that says “Other calendars” on the left side of your screen, and then click the + symbol that is located to the right of that heading. Choose “From URL” from the list of available menu options that appears.
Copy the ICS link from your Outlook Calendar and paste it into the box that says “URL of calendar.” This is the seventh step involved. After that, choose the blue icon labeled “Add calendar.”
So that wraps it up! All of the events that were already present in your Outlook Calendar at the time that you added them will now be shown in your Google Calendar. anytime you need to change the events, you may delete your Outlook Calendar from Google Calendar and then put it back using the same technique. This can be done on a monthly basis, weekly basis, or anytime you need to update the events.
Method 2: Make use of a calendar synchronization technology provided by a third party?
There are third-party apps that can sync your calendars for you in real time, which is useful if you do not want to have to delete and add your Outlook calendar to your Google calendar on a regular basis. Although there are some of these programs that need payment, the monthly or yearly charge is well worth it if you manage many calendars for a variety of reasons or if you have one calendar for each of your clients.
The Outlook Google Calendar Sync tool is a free and simple-to-use application that is available for Windows users. It is compatible with all versions of Outlook from 2003 to 2009 (64-bit), although it is not compatible with the “New Outlook preview release” that is designed for cloud-only mailboxes at this time.
There is also the option of using the OneCal tool, which can be purchased for as low as $4 per month (paid yearly), depending on the number of calendars that you need to synchronize. With the $4 tier, you are able to synchronize two calendars and add up to 25 people to the calendar that is being synchronized.
Option 3: Utilize the Outlook mobile application?
An alternative solution, which is also the most convenient, is to use the Outlook mobile application to concurrently manage your Outlook Calendar and Google Calendar. When you link your Google account, which is connected to your Calendar, to the Outlook mobile app, it will request permission to “View, modify, share, and permanently remove all the calendars that you can access via Google Calendar.”
If the checkbox next to your Google account email is selected in Outlook’s Calendar tab, you will have the ability to see your Google Calendar events. I conducted a trial on Android 14 using a Samsung Galaxy S21 Ultra. I saw that an event, which I recently put to my Google Calendar on a web browser, appeared on the Outlook Calendar on the mobile application in under 30 seconds.
Using this approach, you will only have the capability to access your synchronized calendar events on a mobile device. However, it is worth noting that the majority of individuals find it more convenient to have a portable calendar. In addition, you have the capability to include and modify new events using a computer for convenience, and you have the option to only access the calendar on a smartphone or tablet.
If Google Calendar is your preferred calendar application, consider exploring these four exceptional supplementary products that will enhance your user experience and deepen your appreciation for its functionality.
