Instead of Gmail or Outlook, here are 5 email apps you should use

Summary

It’s hard to find someone who doesn’t use Gmail or Outlook as their main email tool. But that doesn’t mean they’re the best.

There are some great alternatives to email that are different from the rest if you want to try something new. There’s something different about each one that makes it stand out, but they’re all great at handling your mail.

Spark Mail + AI

Spark is a great email app that works well on both Mac and Windows PCs. Because it comes with so many tools, your email account will be much more organized and useful. You can pin important contacts, group messages by author, and stop annoying senders from ever getting to your account. You can also put emails away to deal with them later.

AI assistants can help you change the way you say things in messages and even write them for you. Spark also sorts newsletters and alerts into different folders automatically, so they never get crowded in your email.

An email app that can do many things and is full of useful tips to make your email experience much better. That makes it a great option to Outlook and Gmail.

Airmail

It can be scary to switch email clients, but the process doesn’t have to be hard or confusing. One great thing about Airmail is that it looks like something you’ve used before, so you’ll feel right at home right away. But that doesn’t mean it doesn’t have any interesting parts—quite the opposite.

It has a lot of useful extras that make it easy to manage multiple inboxes at once. If you have more than one related account, its “unified inbox” shows all of your mail in one view, so you don’t have to keep switching between them. You can decide when to send emails, snooze them to be informed of new messages at a later time, delete spam, block tracking images, and do a lot more.

You can also find it on the Vision Pro. If you use Apple’s headset, this is a great way to check your email. It can also be used on macOS, iOS, iPadOS, and watchOS, but not on Windows or Android yet. But if you use Apple products, it’s a great choice.

Proton Mail

It’s become more and more clear over the past few years that keeping your information safe is very important. You should check out Proton Mail if you want to bring that attitude to your email and make sure your texts stay private.

Many email services, like Gmail and Outlook, read your messages in order to sell your information for money. Proton Mail does not do this. It doesn’t keep track of what you click on or show you annoying ads. That alone makes it a very good choice.

That’s not all there is to it, though. It lets you remove from newsletters with just one click, hides your email address so it can’t be used for spam, and has many other useful features, such as the ability to undo send, plan messages, and sleep on your emails. No matter how much you care about privacy, that makes it a great email app.

Edison Mail

You can tell that a lot of thought went into how Edison Mail works the first time you open it. If you move your mouse over a message, a small pop-up will appear that lets you move, remove, or pick it. You don’t even have to open the message to use this feature. Messages are automatically put into tabs for things like tickets, refunds, and tracking information for packages. It also lets you type questions in everyday language, so you don’t have to think about modifiers and filters to find things.

One thing we like about Edison is that the app behaviors can be changed. There are things you can change, like what happens when you swipe left on a letter. In other words, it gives you some control over your email that you don’t get with most other apps, and it can change to fit the way you work.

It also gets your email very quickly and automatically groups talks into threads, even if that’s not what your email provider does by default. All of this is meant to make managing your emails faster and cut down on the time you spend going through your messages.

Hey

Hey is one of the best email apps out there. It even goes a little off-the-beaten-path on purpose to try to give your email some new ideas, and it works really well. But instead of a mailbox, you have an imbox that only holds important texts. Only senders you’ve let in can use this. If you reject them, they won’t be able to send you emails again.

It comes with a creative schedule that lets you keep track of your habits and exercise routines. It also has a focus mode, filters your email, blocks spam and spy pixels, and more. You can also add personal notes to messages, combine several email chains into a single thread, and send the same comment to multiple people.

Hey doesn’t let you bring over your old accounts, so you’ll have to start over. It’s worth a try, though, if you want a break and want to try an app with a lot of interesting new ideas.